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Early access · 2026

Every port call, shipment, and invoice on one platform.

PortOps brings port agency, logistics, procurement, and finance together for maritime operations teams, connected to the mailboxes and tools you already use.

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Port calls · TodayIllustrative preview

  • MV Aurora Crest

    Gibraltar

    AlongsideSOF 6 of 9

  • MT Baltic Meridian

    Algeciras

    ETA 14:30PDA approved

  • MV Cape Solent

    Valencia

    At anchorCrew change
Spares in transit1 in customs
Open approvals2 purchase orders

The problem

Operations teams are held together by email and spreadsheets.

Context lives in inboxes

Nominations, SOF updates, and supplier quotes arrive by email and stay there. When someone is off shift, the thread goes with them.

Every hand-off is re-keyed

The same vessel, port call, and cost line is typed into the agency tool, the tracker spreadsheet, and the accounts system.

No single record of what happened

When a principal disputes an FDA or a spare goes missing, reconstructing who did what means searching five systems.

The platform

Four modules. One record of every vessel, call, and cost.

Each module works on its own and gets more useful alongside the others. A spare ordered in Procurement shows up in Logistics and on the Finance line for the same port call.

Agency

Run every port call from nomination to final DA.

  • Port calls, movements, and husbandry services
  • Statement of facts captured as events happen
  • PDA and FDA linked to the call they belong to

Logistics

Know where every spare and delivery is.

  • Shipments and packages tied to vessels and calls
  • Carrier tracking in one canonical status model
  • Customs clearance and last-mile delivery

Procurement

From request to delivered, without the email chains.

  • Requests, RFQs, and side-by-side quotations
  • Purchase orders with approval workflows
  • Fulfilment tracked against the original request

Finance

Disbursements that reconcile themselves.

  • PDA to FDA variance at a glance
  • Payables and receivables per principal and call
  • Reconciliation and exports to your accounting system

Shared by every module

Tasks and checklists
Standard operating procedures that run themselves, with SLAs and escalation.
Approvals
Route high-value purchases and DA sign-off to the right person, with a record of the decision.
Documents
Versioned files linked to the vessel, call, or order they relate to, with retention rules.

Integrations

Works with the tools already on your desk.

PortOps connects to your existing systems through adapters it owns, so a change at a provider never reshapes your operational data.

  • Microsoft 365 & OutlookPersonal, shared, and team mailboxes, with consent granted per mailbox.
  • Carrier trackingParcel and freight tracking mapped into one delivery status.
  • AIS vessel positionsETA and arrival signals feeding the port call timeline.
  • Accounting systemsPost approved payables and receivables to your ledger.

Security and data

Built for multi-company groups from day one.

EU data residency

Your database, files, and backups are hosted in the EU (eu-central-1, Frankfurt).

Built for groups of companies

Organisations, operating companies, and teams are separated at the database level, not just in the interface.

Permissions by capability

Grant exactly what each role needs, such as reading mailboxes or approving a DA, company by company.

Append-only audit trail

Security and business events are recorded in a log that cannot be edited after the fact.

Bring your next port call onto PortOps.

We are onboarding a small group of agencies and ship managers ahead of general availability. Tell us about your operation and we will set up a walkthrough.

Request access

Or email admin@port-ops.com.